Document Verification

Some documents require to be notarized prior to being apositlled, while other documents require certified copies from a State or County Agency.

Please click below, on the type of document you have, to help verify your document meets the State's Requirements to be apostilled.

If your document isn't listed below, then please see the notarized documents section, or call our office at 1-800-342-8062.

Once you have verified your documents, please either open and complete the Florida Apositlle Cover Letter, or return to the main page for additional instructions.

Florida Apostille Cover Letter.

Return to Apostille Instruction page.

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Common Documents

Notarized Documents

Birth Certificate
Death Certificate
Marriage Certificate
Divorce Certificate
Notarized Documents
Single Status
Declaration of Domicile or Certificate of Domicile
Certified Copy of Articles of Incorporation and Certificate of Good Standing
Passport
Drivers License
Permission to Travel Abroad
Diploma
Transcript
Power of Attorney
DMV Department of Motor Vehicles

Translations
Commercial Invoice
Certificate of Free Sale
Bills of Sale
Court Cases, Certified Copies from County Clerk of Court
Criminal History Searches

Social Security

Funeral Homes Common Documents.
        Death Certificate.
        Burial Transit
        Embalming Certificate
        Non-Contagious Disease Letter
        Cremation Certificate (Certificate of Cremation, or Affidavit of Cremation)

 

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Birth Certificates.

 

Birth Certificates have to be signed by a State Registrar. The signature of the State Registrar will appear towards the bottom of the Certificate. If your Birth Certificate was issued in 2017, forward, then it should automatically have the correct signature on the certificate.
If you need to obtain a Birth Certificate please see the below section entitled ‘How to Obtain a New Certificate’

If you obtained the Birth Certificate prior to 2016, then please read below.

In Florida only a State Level Birth Certificate qualifies to be Apostilled. The
difference between a State and County Level Certificate is the authority of the signer. All State
Level Certificates are signed by a State Registrar, while most County Certificates are signed by a
Chief Deputy Registrar. The signature of the State Registrar will appear towards the bottom of the Certificate. Verity your certificate states State Registrar and that the name of the signer matches the name of the registrar printed.

The current State Registrar is Ken Jones, the state registrar before him was C. Meade
Grigg. Please see the below list of previous State Registrar’s, which can be certified with an Apostille.

Ken Jones
C. Meade Grigg
Oliver Board
Charles Mahan
Edward Williams

If you’re Birth or Death Certificate isn’t signed by one of the State’s Registrars listed above, then you likely have a County Level Birth Certificate. County Level, Birth and Death Certificates, do not qualify to be apostilled. It is easy to obtain a State Level Certificate. Please see the below instructions on how to order a State Level Certificate online.


‘How to Obtain a New Certificate'

To obtain a new certificate visit. www.vitalchek.com

The computer or book copy can be apostilled.

If you have additional documents that also need to be apostilled, have the new certificate shipped to you and then send us all your documents at the same time.

If the Birth Certificate is the only document you need to be apositlled you can have it shipped directly to your name, at our office address:

417. E. Virginia St. Suite 1.
Tallahassee FL 32301

Then send us an email and provide your name, the name on the certificate, the country the apostille is for and your shipping address.

We can process your request and you can provide payment by credit card. Email: mycapitalconnection@yahoo.com

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Death Certificates.

Death Certificates have to be signed by a State Registrar. The signature of the State Registrar will appear towards the bottom of the Certificate. If your Death Certificate was issued in 2017, forward. Then it should automatically have the correct signature on the certificate.
If you need to obtain a Death Certificate please see the below section entitled ‘How to Obtain a New Certificate’

If you obtained the Death Certificate prior to 2016, then please read below.

In Florida only a State Level Death certificate qualifies to be Apostilled. The
difference between a State and County Level Certificate is the authority of the signer. All State Level Certificates are signed by a State Registrar, while most County Certificates are signed by a
Chief Deputy Registrar. The signature of the State Registrar will appear towards the bottom of the Certificate. Verity your certificate states State Registrar and that the name of the signer matches the name of the registrar printed.

The current State Registrar is Ken Jones, the state registrar before him was C. Meade
Grigg. Please see the below list of previous State Registrar’s, which can be certified with an Apostille.

Ken Jones
C. Meade Grigg
Oliver Board
Charles Mahan
Edward Williams

If you’re Death Certificate isn’t signed by one of the State’s Registrars listed above, then you likely have a County Level Death Certificate. County Death Certificates, do not qualify to be apostilled. It is easy to obtain a State Level Certificate. Please see the below instructions on how to order a State Level Certificate online.


‘How to Obtain a New Certificate'

To obtain a new certificate visit. www.vitalchek.com

The computer or book copy can be apostilled.

The computer or book copy can be apostilled.

If you have additional documents that also need to be apostilled, have the new certificate shipped to you and then send us all your documents at the same time.

If the Birth Certificate is the only document you need to be apositlled you can have it shipped directly to your name, at our office address:
417. E. Virginia St. Suite 1.
Tallahassee FL 32301

Then send us an email and provide your name, the name on the certificate, the country the apostille is for and your shipping address. We can process your request and you can provide payment by credit card. Email: mycapitalconnection@yahoo.com

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Marriage Certificates and Divorce Certificates

Two types of Marriage and Divorce certificates exist. The two types are distinguished as either a State level or County level document. Either type maybe apostilled.

County Marriage or Divorce Certificates:
Marriage and Divorce Certificates certified by a county clerk of court qualify to be apostilled. A certified copy of a Marriage or Divorce Certificate will have an original ink stamp along with verbiage that reads similar to the following: "I hereby certify that the foregoing is a true and correct copy of the original on file in this office" Near this verbiage will be the clerks stamp and the signature of one of the county clerks.
The State fee is $20.00 for county documents.

State Level Marriage or Divorce Certificates:
If your Marriage or Divorce certificate is one page printed on mostly blue paper, and signed by a State Registrar's then it qualifies to be apostilled. Some of the recent State Registrars are:: Ken Jones, C. Meade Grigg, Oliver Board, Charles Mahan, and Edward Williams.

The State fee is $10.00 for State Level documents.


‘How to Obtain a New Marriage or Divorce Certificate'

To obtain a new certificate visit. www.vitalchek.com

If you have additional documents that also need to be apostilled, have the new certificate shipped to you and then send us all your documents at the same time.

If the Marriage or Divorce Certificate is the only document you need to be apositlled you can have it shipped directly to your name, at our office address:

417. E. Virginia St. Suite 1.
Tallahassee FL 32301

Then send us an email and provide your name, the name on the certificate, the country the apostille is for and your shipping address. We can process your request and you can provide payment by credit card. Email address: mycapitalconnection@yahoo.com

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Notarized Documents


Any document that is not a state or county certifiable document must be notarized by a Florida notary before qualifying to be apostilled.

Some examples are as follows: Power of Attorney, Permission letter to travel abroad, Photo copies of Passports, Any document maintained internally by a corporation, bills of sale, commercial invoices, minutes by-laws, etc.

When notarizing the document, if an individual has to sign the document, then have the notary use the following Acknowledgment notary form. The notary can either hand write in the wording found on the form, or notarize the form itself. If the notary notarizes the form, then we suggest also asking the notary to also stamp your document near your signature.
Click Here To Open Acknowledgment Notary Form.

The State fee is $10.00 for notarized documents.


For Passports, Drivers Licenses, Diploma’s, any document that is being copied, and not signed by an individual, the notary should use the following attested copy notary form.

When using the notary form, on the long blank the notary will list a description of the document that is being attached, and the documents custodian is whomever presented the original to the notary. The custodian has to be a living natural person, not a corporation.

Click Here to Open Attested Copy Notary Form.


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Single Status.

Two ways to prove your single status. I suggest contacting the receiver in the other country to verify which method they prefer.

The most common process is to visit your local county clerk of court and have them perform a marriage history search of your name. If no records are found of you being married, then you can request from them a Certified Copy of the search.

The State fee for this document is $20.00

Another option which exists, is to make a formal statement and have the statement notarized in front of a Florida notary. You would simply write a short letter stating you are not currently married and are eligible to be married. This letter would be signed by you in front of a Florida notary.

Have the notary use the following Acknowledgment notary form. The notary can either hand write in the wording found on the form, or notarize the form itself. If the notary notarizes the form, then we suggest also asking the notary to also stamp your document near your signature.

Click Here To Open Acknowledgment Notary Form.



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Declaration of Domicile or Certificate of Domicile

First visit your local county clerk of court office. They will provide you with a declaration of domicile. You will sign it at the court house in front of a notary, then have the court house record the domicile. Once it’s recorded request from them a certified copy of the domicile.

All these steps should be able to be completed at the court house.
1st Obtain and sign domicile.
2nd Record the domicile.
3rd Request a Certified Copy.

It’s a common procedure and the clerks at your local county court house, should be able to walk you thru it.

Once you have obtained the certified copy you can send it to our office to be apostilled.
The State fee is $20.00 per document.

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Certified Copies of Articles of Incorporation, or Certified Copies of Articles of Organization.
Certificates of Status/Certificates of Good Standing.

In order to qualify to have the Articles, or Good Standing Apostilled for a Florida Corporation, a certified copy from the Division of Corporations is required. We can obtain Good Standings and or Certified Copies of Articles from the Division of Corporations in Tallahassee for you and then have them apostilled. Please call 1-800-342-8062 or email us at mycapitalconnection@yahoo.com


Good Standings, or Certified Copy of Articles of Incorporation/Organization are the most common documents.
Florida Good Standings for corporations certified by the Division of Corporations qualify to be apostilled.
Florida Certified Copies of Articles of Incorporation (Inc.) or Certified Copies of Articles of Organization (LLC)
qualify to be apostilled.
 

The State fee is $10.00 for State Certified Documents.


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Criminal History/Criminal Background Check, FDLE, Police or Sheriffs Office.


Any Criminal History or Criminal Back Ground Check issued by a Florida Police, Sheriff or F.D.L.E. (Florida Department of Law Enforcement.) Must be notarized by a Florida Notary first. A certified criminal history maybe used within the United States, however it does not qualify to be apostilled unless it's notarized by a Florida notary first.

It is best, if you obtain the notarized criminal history from the issuing department. If the local Police or Sheriffs office can not provide you with a notarized criminal history, you can write a short descriptive letter stating something along the lines of: I John Smith acknowledge the attached is a true original Criminal History Search obtained by me. Then you'd sign the letter in front of a notary.

Have the notary use the following Acknowledgment notary form. The notary can either hand write in the wording found on the form, or notarize the form itself. If the notary notarizes the form, then we suggest also asking the notary to also stamp your document near your signature.

Click Here To Open Acknowledgment Notary Form.

 
The State fee is $10.00 for notarized documents.

Additionally we can obtain a FDLE Criminal History Search for you in Tallahassee. The FDLE results are notarized and take approx 5-7 business days to be completed.

Click Here to be directed to our Online FDLE Page.
 

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Passport


A photo copy of a passport notarized by a Florida notary qualifies to be apostilled. Open the below Attested Copy notary form, and take it with you to the notary.

The notary will make a copy of your passport. Typically only the picture page is copied. On the notary form, the notary will list a description of the document on the long blank of the notary form, and then the documents custodian is the person who is in possession of the original. (If it's your passport, then your the documents custodian)

Click Here to Open Attested Copy Notary Form.
 

The State fee is $10.00 for notarized documents.

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Drivers License
A photo copy of a passport notarized by a Florida notary qualifies to be apostilled.

Open the below Attested Copy notary form, and take it with you to the notary.

The notary will make a copy of your Drivers License. On the notary form, the notary will list a description of the document on the long blank of the notary form, and then the documents custodian is the person who is in possession of the original. (If it's your Drivers License, then your the documents custodian)

Click Here to Open Attested Copy Notary Form.


The State fee is $10.00 for notarized documents.

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Permission Letter To Travel Abroad


A notarized letter by a parent or guardian giving permission to a child under the age of 18 to travel alone, or with another individual must be notarized by a Florida notary, before being apostilled. Please note two separate letters maybe required. One letter to travel from our country and a separate letter to return to our country. It's up to you to determine the requirements of the country the child will be traveling to.

Print the below acknowledgment notary form and take it with you to the notary. The notary form can be notarized and attached to your letter, or the wording can be hand written or typed onto your letter. If the notary uses the notary form and staples it to your letter, then we suggest having the notary place the notary stamp near your signature as well.

Click Here To Open Acknowledgment Notary Form.


The State fee is $10.00 for notarized documents.

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Diploma Transcript


The original Diploma or a photo copy of a Diploma maybe apostilled. Any Florida notary can notarize a copy of the Diploma by using the below Attested Copy notary form. On the long blank of the notary form, the notary will describe the document, then the documents custodian would be the name of the person who is in possession of the Diploma. Then the copy of the diploma can be apostilled.

Click Here to Open Attested Copy Notary Form.

'If you have to have an original diploma apostilled. The Original Diploma would have to be notarized at the school. You would have to request a notarized original from the school.


The State fee is $10.00 for notarized documents.

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Transcript

You have to request a notarized transcript from the school. Schools will typically provide sealed transcripts, however unless you specifically requested a notarized transcript from the school, then it's unlikely to be notarized. It's important to specifically request a notarized copy from the school. Click Here To Open Transcript Form.

The school can send one to our office directly, then you may pay by credit card.

Email us at mycapitalconnection@yahoo.com and provide your name, address, country you need apostille for, and name that will be on the transcript.

Ship to address is: Capital Connection, Inc. 417 E. Virginia St. Ste 1. Tallahassee FL 32301

The State fee is $10.00 for notarized documents.

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Power of Attorney
A power of attorney notarized by a Florida notary qualifies to be apostilled.

Print the below acknowledgment notary form and take it with you to the notary. The notary form can be notarized and attached to your letter, or the wording can be hand written or typed onto your letter. If the notary uses the notary form and staples it to your letter, then we suggest having the notary place the notary stamp near your signature as well. If two individuals are signing the power of attorney, one notary form can be used for each signer.

Click Here To Open Acknowledgment Notary Form.

The State fee is $10.00 for notarized documents.

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DMV - Car Title

Vehicle Title’s can be apostilled so long as it bears the signature of one of the Directors of DMV. If your document isn't signed by a Director of DMV then take it to your local DMV and they will replace it for a more current one. The replacement should be signed by the current director.
State fee is $20.00 for DMV Titles

Click Here To Open Acknowledgment Notary Form.

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Translations

Translations of documents needing to be apositlled, would first be translated by any person fluent in both languages, then that person would sign a letter verifying they performed the translation in front of a Florida notary.

The below translation letter should be completed, signed and notarized and then attached to the translated document.

Click Here To Open Translation Letter - Notary Form.

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Commercial Invoice

Commercial Invoices are either signed in front of a notary, and the notary witnesses the signature of the signer. This can be done by adding a statement to the invoice. The statement may read similar to: I John Smith Authorized Representative of Capital Connection, Inc. state this is a true copy, or true original invoice for my company. Then a signature line would be present for John Smith to sign the statement in front of a notary. The Statement can be a separate letter, or written on the invoice.

When notarizing the document  have the notary use the following Acknowledgment notary form. The notary can either hand write in the wording found on the form, or notarize the form itself. If the notary notarizes the form, then we suggest also asking the notary to also stamp your document near your signature.
Click Here To Open Acknowledgment Notary Form.


The State fee is $10.00 for notarized documents.
 

Additionally a Notary can make a copy of a Commercial Invoice.

They would first make a copy of the original, then notarize it using the below notary form. On on the long blank of the notary form, the notary will list a description of the document that is being attached, and the documents custodian is whomever presented the original to the notary. The custodian has to be a living natural person, not a corporation.

The Custodian can be a person as representative of a company for example: John Smith CEO for Capital Connection. Inc.  

or just listing John Smith as the custodian would work.

Listing just Capital Connection, Inc. would not work.

Click Here to Open Attested Copy Notary Form.


The State fee is $10.00 for notarized documents.

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Certificate of Free Sale

Certificate of Free Sale has to be obtained by contacting the Florida Department of Agriculture and Consumer Services. They will provide your company with a notarized certificate of free sale, which we can then apostille.

If you need to obtain a certificate of free sale.

The Bureau of Food and Meat Inspection phone number is 850-242-5520.

Depending on your type of company and services you provide, they should be able to issue you one, or direct you to the corresponding department.

The State fee is $10.00 per notarized Certificate of Free Sale.

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Bills of Sale

Individuals:

If your Bill of Sale is to Sale property in another country, simply sign the paper work in front of the notary, and have the notary notarize the below Acknowledgment form.  Click Here To Open Acknowledgment Notary Form.

Corporations:

Bills of Sale are either signed in front of a notary, and the notary witnesses the signature of the signer. This can be done by adding a statement to the Bill of Sale. The statement may read similar to: I John Smith Authorized Representative of Capital Connection, Inc. state this is a true copy, or true original sale agreement between our company and ____.

Then a signature line would be present for John Smith to sign the statement in front of a notary. The Statement can be a separate letter, or written on the Bill of Sale.

When notarizing the document  have the notary use the following Acknowledgment notary form. The notary can either hand write in the wording found on the form, or notarize the form itself. If the notary notarizes the form, then we suggest also asking the notary to also stamp your document near your signature.
Click Here To Open Acknowledgment Notary Form.

The State fee is $10.00 for notarized documents.
 

Additionally a Notary can make a copy of the Bill of Sale.

They would first make a copy of the original, then notarize it using the below notary form. On on the long blank of the notary form, the notary will list a description of the document that is being attached, and the documents custodian is whomever presented the original to the notary. The custodian has to be a living natural person, not a corporation.

The Custodian can be a person as representative of a company for example: John Smith CEO for Capital Connection. Inc.  

or just listing John Smith as the custodian would work.

Listing just Capital Connection, Inc. would not work.

Click Here to Open Attested Copy Notary Form.


The State fee is $10.00 for notarized documents.

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Court Cases, Certified Copies from County Clerk of Court

Certified copies obtained from a Florida County Clerk of Court can be apostilled. These typically are either, Marriage, Divorce, or certified copies of any court case on file with the county clerks office.

The certified copy will have the stamp and signature of the county clerk present, as well as verbiage similar to: I hereby certify the foregoing is a true and correct copy...

The State fee is $20.00 per certified document. The document can be any number of pages.

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Social Security

Letters from Social Security typically will show your benefits, and or the amount of money you are currently receiving.

After you have received the document from Social Security, you will have to draft a letter attesting to the validity of the document. Mainly you are creating a descriptive letter which you are signing.

For example the letter may read, I John Smith do attested the attached is an original  letter provided to me by US Social Security Administration, which details the benefits I receive.  

Then you'd sign the statement in front of a notary. The notary would witness your signature and use the below acknowledgment notary form.  Then the signed letter, notary form, and social security document would

be stapled together. Click Here To Open Acknowledgment Notary Form.

 

We have a basic example letter you may use, however we can't guarantee this will meet the requestor's requirements in the country you are sending the documents to. It's best to draft your own letter and include specific descriptive details that would be found on the social security document provided to you. The following link is to a general descriptive letter, which you may use, or use as a template.  

Click Here To Open General Social Security Example Letter.

 

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Funeral Homes.


Each country has different requirements, it's good to verify with the receiver in the other country as well as the shipping company or airline, to ensure all proper documents are apostilled. Most commonly requested five documents are listed below, along with the States requirements for those documents to qualify to be apostilled.


Death Certificate.
Signed by Current State Registrar or one of the following State Registrars.
Ken Jones, C Meade Grigg, Oliver H Boorde, Charles S. Mahan, Everett H. Williams, Jr.



Burial Transit
Signed by Current State Registrar or one of the following State Registrars.
Ken Jones, C Meade Grigg, Oliver H Boorde, Charles S. Mahan, Everett H. Williams, Jr.



Embalming Certificate
Has to be notarized. Have person who performed embalming sign in front of notary and use acknowledgment in individual  notary form, available at the below link.

Click Here To Open Acknowledgment Notary Form.



Non-Contagious Disease Letter

Has to be notarized. Ideally have the person whom issued the letter sign a new one in front of a Florida notary. Normally these are provided at the health department. Acknowledgment in individual or representative notary form should be used.

If you can’t obtain a notarized non-contagious disease letter, then a representative of the Funeral Home can write a letter describing the attached as an original obtained by them and sign that letter in front of a Florida notary.

It’s more official if it’s notarized at the health department, tho the state will accept the notarized statement from the funeral home. The notarized statement from the funeral home is normally only done if time is an issue, or if they have trouble obtaining one. When signing the letter have the notary use the below notary form.

Click Here To Open Acknowledgment Notary Form.



Cremation Certificate (Certificate of Cremation)
Has to be notarized. Have person who performed cremation sign in front of notary and use acknowledgment in individual or representative notary form. A representative of the Funeral Home can also sign stating the attached is an original Cremation Certificate. Have the notary who witnesses the signature of the representative use the below notary form.

Click Here To Open Acknowledgment Notary Form.


Typically either the  Non-Contagious Disease Letter or Cremation Certificate is Apostilled.


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